Project | Construction Management

TENANT SERVICES

PRE-LEASE SERVICES:

Schedule – We will develop a realistic project schedule for the client and the real estate team including critical dates, tasks and schedule timelines. Programming – Our experienced managers will work closely with the client to understand and document its occupancy needs including space types, sizes, equipment requirements and adjacencies. The programming plan serves to accelerate the building search process by filtering out impractical properties, resulting in finding the best solution in the least amount of time. Building Short List Review – We will tour each building on the short-list to confirm that the clients’ needs can be met. Fit Planning – We will engage professionals to develop a CAD space plan overlay to verify spatial fit and building efficiency. Work Letter Review – Our team will review the lease agreement and work letter to protect the client from unnecessary landlord charges.

STRATEGIC PLANNING:

Budget – Our project managers will create a project B budget that identifies typical project costs for construction, security, IT, audio visual, data cabling, furniture and signage to ensure that the project meets the clients’ objectives. Schedule – We will identify critical project milestones including design development, permitting, procurement, construction and the final relocation to the new premises. Risk Assessment – Our professionals will confirm the configuration and review existing conditions of the building to ensure that the building and systems are compatible with the overall scope of the project. We focus on identifying any special technical issues and/or unexpected costs before the property is acquired or leased.

TEAM DEVELOPMENT & CONTRACT NEGOTIATION:

Team Development – We will develop RFPs for design and construction services using a standard bid form and a competitive bid process. We will then evaluate all vendors, review contractor bid packages and bid-level for best value. Design – Our team will assist with the selection of the architect and the negotiation of the contract. Design Management – We will manage the design process from Schematic Design through Design Development and Construction Documents to ensure that the design is compatible with the approved budget.  Vendor Management – Our project managers will select vendors and negotiate contracts for security, IT, audio visual, data cabling, furniture, signage and other required work. Construction – We will select contractor, negotiate contract and set project goals.

CONSTRUCTION:

Management – Our experienced team will manage all facets of construction including contractor bidding, schedule management, value engineering, quality control and change order management to ensure that the client’s budget and schedule goals are met. Administration – We will oversee the administration of the contractor including attending weekly project meetings with the contractor and all vendors. We will track all critical project dates to keep the project on schedule. We provide leadership in the full range of pre-lease and project management services.

FURNITURE & TECHNOLOGY REQUIREMENTS:

Procurement – We will assist the client with their furniture procurement and power and data requirements. Technology – Our project managers identify all T technology needs through in-depth planning meetings with client’s IT staff and the project team for connectivity, audio visual, security, data cabling, telephone and other equipment receiving power/data.

RELOCATION MANAGEMENT:

Moving Company – We will confirm project scope. Develop RFP and bid process for related vendors and moving companies. Bid level for best value and negotiate contract. Before the Move – We will lead pre-relocation meetings with the client’s team. Confirm packing instructions, tagging and equipment disconnects, and oversee telecommunications and IT switchover to the new service. Relocation – Our team will supervise the moving company; confirm protection of client furniture, equipment and proper placement of items.

PROJECT COMPLETION & CLOSE OUT:

Testing – Our professionals oversee the testing of  building systems and ensure client’s staff is familiar with its operation. Punch List – We will monitor the architect’s and  contractor’s completion of the punch list to client’s satisfaction. 

OWNER SERVICES

Development MANAGEMENT:

Entitlement Management – We will act as your liaison with the municipality throughout the master planning, use permit and design review processes including planning approvals and environmental review management (CEQA). Due-Diligence – Our project management team will assist with pre-acquisition physical inspection and testing, feasibility analysis of building envelope, utilities, geotechnical, roofing, mechanical, electrical and plumbing systems. Accurate Pre-Acquisition Cost Forecasting – We can perform conceptual estimating, detailed building systems cost analyses for projects of all sizes resulting in a full development budget. We focus on the cost reduction strategies at every step of the way.

PROJECT MANAGEMENT:

Pre-Construction 1 – Our team will perform conceptual estimating including budget forecasting, project feasibility analysis and budget confirmation. Pre-Construction 2 – We will develop project schedules identifying key tasks, critical activities, risk analysis, scope and project goals. Team Development – We will handle the RFP process for Design/Construction for negotiated work including developing bid forms for competitive bidding. Our experienced team will evaluate vendors, review contractor bid packages, bid-level for best value and select appropriate contract for construction. Design Management – We will manage design concepts through Schematic Design, Design Development and Construction Documents to ensure design is within approved budget. Construction Management – Our experienced project managers will provide full management oversight monitoring and enhancing team communication during design, bidding and construction phases. We control construction quality, meeting the budget and on-time delivery of construction.

Some of Our Clients

• BROADREACH CAPITAL PARTNERS
• PNC REALTY INVESTORS
• SHORENSTEIN REALTY SERVICES, LP
• UBS REALTY ADVISORS, LLC
• ANICO (AMERICAN NATIONAL INSURANCE COMPANY)

Project Management

Construction Management | Procurement Services International provides complete project and construction management services for clients throughout the San Francisco Bay Area. Our managers ensure a single point of accountability for the real estate and project team. From strategy through implementation, we reduce real estate and construction costs, minimize risk and provide dynamic results that meet our clients’ goals and expectations. We are a division within Corporate Solutions, offering industry leading consultants and thought leaders across the country that support clients’ business planning and other strategic decisions. These services are not provided by brokers and are not necessarily tied to real estate transactions, providing objective and conflict-free advice.

Tenant Services]

Strategic Planning & Programming

• Provide visioning sessions and strategy development including executives and decision makers through our Advisory Services
• Develop program to confirm spatial requirements, analyze headcount and operational structure to maximize space usage and employee productivity confirming goals and objectives

Site Selection & Fit Planning

• Develop project schedule to identify all project milestones and critical tasks such as site selection, lease negotiation, design, construction and move in
• Provide fit plan services to confirm building efficiencies and systems, program and project goals

Work Letter Negotiation

• Review lease work letter to confirm client requirements for construction and building infrastructure are met. Provide peer review of specific clauses with brokerage team including construction of tenant improvements, construction allowance and base building services
• Design & Construction Team Selection
• Create architect and contractor selection criteria to align with client’s needs. Administer RFP process, interview and negotiate architect and contractor contracts
• Identify construction delivery method, i.e., design-build, hard bid, negotiated fee/gc which provides lowest cost and best value for project 

Budget & Schedule Development

• Develop and manage project budget including tenant improvements, capital expenditures for IT, communications and vendors prior to lease negotiations to confirm project costs are within client’s Develop budget project schedule prior to building tour to identify critical tasks related to real estate, design, permitting, construction and move-in

Procurement of Materials Through National Platform

• Identify procurement opportunities to utilize discount pricing procurement programs to lower project costs including carpeting, furniture, lighting, mechanical devices. Cost segregation services are also available

Design & Construction Management

• Manage design process to confirm architectural design features are within preset project budget goals. Peer review all design documents and finish selections, to maintain budget and schedule, including value engineering prior to final design
• Manage all aspects of construction including contractor bidding, schedule management, value engineering, quality control, change order management to bring final project cost within budget goals and within scheduled completion

Move Management

•  Create mover selection criteria to align with client’s relocation requirements. Formalize mover’s scope and contract, confirm scheduling and relocation of all client IT/communications, FF&E. Supervise vendor teams to minimize mover scope creep and insure on time relocation of client’s facilities

Our project management services include:

• Pre-Planning Services, Business Case Development, Strategy
• Due Diligence, Site and Building Evaluation
• Program Development, including Multi-Site Roll-Outs, Rebranding, and Renovations
• Design, Permitting, and Entitlement Coordination
• Pre-Construction Services, Bidding, Plan Review and Value Engineering
• Project Scheduling and Project Reporting
• Contract Review, Negotiations, Bid Awards
• Construction Management Services
• Client Turnover Services
• Project and Program Closeout Services
• Full Service Project Management Technology Platform

LEADERSHIP IN SUSTAINABILITY

REAL ESTATE MANAGEMENT SERVICES

PERFORMANCE THROUGH CORPORATE SOCIAL RESPONSIBILITY

As one of the world’s largest real estate service companies, East Bay Office embraces its responsibility to provide critical leadership in sustainability for the built environment, business and our global society. Buildings account for approximately 40% of the world’s energy economically attractive opportunities for cutting energy use and emissions. By developing comprehensive sustainability strategies, greening buildings and cutting consumption, East Bay Office is helping clients reduce costs, improve our environment and create healthier workplaces. For our tenants, this means greater employee attraction, retention, wellness and productivity while improving their organizations’ performance in environmental and social responsibility, enhancing their brand and reputation.

DRIVING CHANGE. GENERATING RESULTS.

East Bay Office is uniquely positioned to have a dramatic positive impact advantage for our clients. With our global coverage, extensive client base, distribution network, emphasis on knowledge communicators, negotiators and administrators, we play a key role in the sustainability movement. Our people are empowered to generate sustained economic and ecological value for our clients and investors, and social value for